Section 10 Open Jobs

The Open Jobs screen is a repository of email jobs that have been started, assigned a Job Title and Job ID, and that can be edited. These jobs have not been authorized for delivery. To access this screen, perform one of the following actions:

•	From the Toolbar, click Mail Job > Open Jobs.

•	From the Dashboard, click the Open Jobs link located in the Currently in the System section.

Figure 10-1 The Open Jobs Screen

On the Open Jobs screen, each job is listed with its Job ID, Job Title, Owner, Mail Type (plain or HTML), and Authorization Due By date.

From this screen, you can:

•	Display jobs in a specific category – Click the Display jobs with category drop-down menu and select the category of jobs you want to view in the list.

•	Sort the job listing – The column headers in the table are links that, when clicked, will sort the jobs in ascending (one click) or descending (two clicks) order. Each subsequent click will reverse the sort order.

Note: It is not possible to sort the table using the Owner column.

•	View the details for any job – Click on the Job ID to open the Job Details screen, which is where you can edit or view various parts of the job.

10.1 Advanced Filter Settings

The Opens Jobs: Advanced Filter Settings screen lets you activate and define an advanced filter for the Open Jobs list. To access this screen, click on the Advanced Filter Settings link on the Open Jobs screen.

Figure 10-2 Advanced Filter Settings for the Open Jobs Screen

Select if the current filter will be active or inactive.

If the filter is set to active, then only jobs that fulfill the filter condition will be displayed in the list. Define the active filter condition as follows:

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Job ID starts with or Full Job ID starts with – Enter a text string that is used as a "starts with" filter for the job ID. Only jobs where the job-ID (or the full job-ID, including the ID-prefix) starts with the given text will be included. Whether or not the job-ID or the full job-ID will be used for filtering is determined by your preference setting for job-ID prefix. If the prefix is included in the job list, then this filter will be applied to the full job-ID, including the prefix (as it is displayed in the job list). If the job-ID prefix is not included in the job list, then this filter will only apply to the bare job-ID, without the prefix. Leave this field empty if you do not want to filter over the job ID.

•	Job Title contains – Enter a text string that is used as a "contains" filter for the job title. Only jobs where the job title contains the given text string (case sensitive) will be included. Leave empty if you do not want to filter over the job title.

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Authorization Due By – Enter a From and/or a To date and time (in the displayed format) to define a time range filter. If only a From date/time is entered, then only jobs where the "authorization due by" date/time is the given date/time or later will be included. If only a To date/time is entered, then only jobs where the "authorization due by" date/time is the given date/time or earlier will be included. If both a From and To date/time is entered, then only jobs where the "authorization due by" date/time is between the two given borders (including the borders themselves) will be included. Leave empty if you do not want to filter over the "authorization due by" date/time.

Note: If this filter is specified (i.e. is not empty), then any jobs without an "authorization due by" date/time will always be excluded.

•	Owner – If applicable, select an owner from the drop-down menu. Only jobs with the matching owner will be included.

•	Mail Type – Select one of the mail types (HTML or Plain) to define a mail type filter. Only jobs with the matching mail type will be included. Select Ignore if you do not want to filter over the mail type.

Note: If you define any filter settings and later set the filter to "inactive", then the filter settings will still be remembered, which means you can easily activate them again at a later time.

Click [OK] to submit any changes or [Cancel] to exit without submitting your changes.

10.2 Multiple Job Actions

From the Open Jobs screen, you can also perform certain actions on several jobs at once by using the Multiple Job Actions feature. This feature is normally disabled. To enable it, click Mail Job > Multiple Job Actions > Enable Multiple Job Actions. The Open Jobs screen will refresh and each job will have a checkbox next to it. In addition, the Mail Job menu will show additional entries that can be performed on several jobs at once.

To manipulate several jobs at once, check all jobs that you want to edit and then select the desired option from Multiple Job Actions submenu (located on the Mail Job menu). These options include:

•	Edit Category of All Selected Jobs – Opens the Edit Category of All Selected Jobs screen. Select or define the category that you want to assign to the selected jobs.

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Edit Team Collaboration of All Selected Jobs – Opens the Edit Team Collaboration of All Selected Jobs screen. Grant (yes), revoke (no), or keep as is (keep) the team collaboration permissions for the selected jobs. You can also load the permissions from a specific job and then apply these permissions to the selected jobs.

•	Delete All Selected Jobs – Deletes the selected jobs.

•	Select All – Selects all of the jobs in the list.

•	Unselect All – Unselects all of the jobs in the list.

•	Disable Multiple Job Actions – disables the feature and hides the additional checkboxes.

Note: Once the Multiple Job Actions feature is enabled, then it will be enabled on all other job list screens (i.e. the Ongoing Jobs Screen and the Completed Jobs Screen) until you disable it again.

Figure 10-3 Multiple Job Actions for the Open Jobs Screen